Handle vendor invoices, approvals, and payments with precision at OBP. Bring your expertise to our Accounts Payables team and grow with us today!
Job Summary
HMO on Day 1
Receive promising perks and rewards
Experience travel opportunities
Get recognized for what you do
Achieve work-life balance
Improve exponentially with enhanced learning
Responsibilities
Client Specific Tasks:
Process vendor invoices with accuracy, resolving discrepancies, and entering data into Esker/SAP
Maintains vendor invoice files (paid & unpaid) and reviews and reconciles vendor statements
Ensures proper approvals are in place for all documentation and submissions.
Reviews invoices (including freight invoices) to ensure that correct prices and quantities have been recorded properly and sales tax has been properly assessed per tax assessment rules and regulations. Calculates and records use tax where necessary. Communicates with suppliers to obtain adjustments where sales tax has been improperly charged. Prepares a monthly report with invoice copies of all self-assessed invoices.
Prepares weekly check, ACH and wire payment schedule for management approval, ensures that suppliers are paid within terms, taking advantage of negotiated discounts, and coordinates the cash requirement to align with the weekly cash funding request.
Requests required tax forms from suppliers and records information in the system, as well as supplies tax exempt forms to supplier as required.
Coordinates with Purchasing and Receiving groups to ensure correct price and quantity have been recorded properly.
Reviews the un-invoiced Receipts report regularly, investigates and reconciles old receipts as needed.
Reviews, administers, approves, and pays the corporate credit card expense reports submitted through secondary software for proper expenditures and receipts, as per the company policy.
Prepares and mails year-end 1099s to vendors who require them.
Communicates confidential information in a sensitive manner with stakeholders to ensure strong supplier, customer and banking relationships are maintained while resolving financial discrepancies.
Requirements
Associate’s Degree or equivalent specific experience
With a minimum of 3-5 years’ experience in a manufacturing environment
Must be proficient in MS Excel and Word
Experience in AP ERP systems
Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City
