Executive Assistant

40,000.00 - 60,000.00

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Are you keen in organizing and managing schedules? Do you possess a pleasing personality and willing to assist your superior in the day to day tasks as needed? Then we need you!


  • Act as the point of contact among executives, employees, clients and other external partners
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Arrange corporate events to take place outside of the workplace, such as events and staff appreciation events
  • Maintain an organised filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clients
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Screen and direct phone calls and distribute correspondence

Client Specific tasks:

  • Travel Organization
  • H.R. Software upkeep
  • Schedule meetings and keep of track of meeting notes
  • Assist management with task and project management
  • Minor Payroll duties
  • Staff KPI management


  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software and applications (e.g. e-calendars and copy machines)
  • Proficiency in collaboration and delegation of duties
  • Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Excellent verbal and written communications skills
  • Friendly and professional demeanour
  • Outstanding organizational and time management skills
  • Must be willing to work in a fast-paced environment
  • Applicants must be willing to work in Cubao site

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