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Sales & Contract Administrator
Ready to keep deals moving and data on point? Join OBP as a Sales & Contract Administrator and make an impact today!
Job Summary
HMO on Day 1
Receive promising perks and rewards
Experience travel opportunities
Get recognized for what you do
Achieve work-life balance
Improve exponentially with enhanced learning
Responsibilities
Salary : 40,000 - 45,000
NATURE / SCOPE OF RESPONSIBILITY:
Pre Contract Administration
Expression of Interest
Receive a contract request with supporting documentation from BDM / Sales Admin
Review documents for completeness before CRM data entry and build contract preparation
Prepare and issue accurate, contract-compliant sales documents and associated paperwork.
Coordinate land contract request with stakeholders
Ensure all contract packs are complete and lodged to clients in a timely manner.
Maintain structured file storage in SharePoint. Liaise with sales consultants, drafting, estimating & legal to facilitate smooth transitions.
Update CRM and deal tracker immediately upon change.
Post Contract Administration
Signed Contracts
Track finance due dates, balance deposits and contract conditions.
Maintain milestone tracker for each deal using Onsite Companion
Coordinate extension or waiver documentation as directed by BDM.
Review, process and capacity to pay and finance documents
Manage contract variations and ensure they are captured, documented, and processed correctly.
Update land registration milestones, providing regular feedback to stakeholders.
Job Release to Pre Construction
Finance Approval + Site Access + Land Registration
Track and push finance approved jobs on registered land through to Pre Construction
Order site-specific surveys (soils, contours) and ensure timely follow-up for workflow progression.
Review job thoroughly, ensuring every part is complete and accurate for other departments
Where applicable, review contract price against fixed price contract conditions
Obtain and save relevant land documentation for other departments Conduct weekly audit of open deals awaiting colours complete or other various milestones.
Provide weekly pipeline summary of forecast releases to management
Requirements
2+ years in residential construction contract administration or sales administration
Demonstrated knowledge of the sales-to-construction process
Exemplary organizational skills, record keeping systems & folder management
A confident, professional manner with high attention to detail Intermediate competency of Microsoft Office programs including excel, sharepoint and outlook for email
Proven ability to interpret contracts and manage supporting legal/finance documents
Ability to communicate clearly, confidently, and concisely both verbally and in writing.
Demonstrated ability to solve problems and negotiate mutually beneficial outcomes
Proven ability to build and maintain customer relationships, whilst meeting and managing their expectations
Demonstrated ability to assess customer satisfaction and identify areas for improvement.
Must be a team player and willing to work in a fast-paced environment
Full time positions available
Amenable to work onsite in either Ortigas, Pasig City or Cubao, Quezon City
