Talent Coordinator

35,000.00 - 40,000.00

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Manage recruitment admin, scheduling, offers, onboarding, and records to keep our hiring process running smoothly. Apply now at OBP and join our team!

Job Summary

Responsibilities

Recruitment Coordination & Administration

• Provide recruitment administration support from role set-up through to placement and close-out.
• Create and maintain roles, candidate records and recruitment activity in JobAdder, ensuring accuracy, consistency and timely updates.
• Support job advertising processes, coordinating postings across agreed channels.
• Prepare candidate-facing materials (e.g., Candidate Guides) and internal documentation (e.g., candidate summaries)
• Coordinate interview scheduling and candidate communications, ensuring an organised and professional experience for candidates and stakeholders.
• Support proactive sourcing activities by assisting with market maps and talent pools (including Excel templates and LinkedIn Recruiter).
• Conduct required screening checks aligned to process (e.g., social media checks for later-stage candidates), escalating any concerns appropriately.
• Support internal and external recruitment communications (e.g., weekly vacancy updates, tiles/graphics as requested).
• Monitor and diarise time-sensitive items where required (e.g., visa-related reminders).

Offers, Onboarding & Employee Lifecycle Support

• Prepare offer documentation to draft stage, including Employment Contract Request Forms, Employment Agreements and New Employee Forms.
• Coordinate pre-employment checks (including probity checks and assessments), tracking progress, following up delays and escalating issues.
• Coordinate onboarding workflows using the New Starter Checklist, ensuring stakeholders are notified and actions are completed.
• Maintain employee file documentation
• Coordinate administration requirements for offshore staff onboarding and IT inductions in liaison with Operations and relevant departments.
• Support administration of temporary assignments, ensuring records and internal reporting are updated appropriately.

Systems, Documentation & Reporting

• Support reporting requirements including preparation of the Monthly Board Report and other recruitment activity summaries as requested.
• Support data hygiene and quality control within JobAdder (statuses, notes, tags and filing).
• Provide general system support and act as a point of coordination for JobAdder process adherence, escalating technical issues where required.
• Maintain recruitment collateral and template libraries (ads, candidate summaries, interview guides, PDs, offer letters, tiles/graphics).

Candidate Care & Relationship Maintenance

• Support candidate care practices, including maintaining warm candidate relationships through periodic communications to suitable candidates, as directed.

Compliance & Audit Readiness

• Ensure recruitment and onboarding records are complete, compliant and auditready, including approvals, advertisements, candidate notes, screening outcomes, contracts and filing.

 

Requirements

 

• With atleast 2 years experience as Talent Coordinator
• Strong working knowledge of ATS workflows (JobAdder experience highly regarded) and confidence with document management and filing standards.
• Demonstrated experience in a People & Culture coordination, recruitment coordination, or high-volume administration role (professional services environment preferred).
• Intermediate MS Office skills (Word, Excel, Outlook, Teams) including using templates and producing clean, consistent documents.
• Experience coordinating multiple stakeholders across scheduling, onboarding and documentation workflows.
• Experience with LinkedIn Recruiter (talent pools, basic market mapping).
• Exposure to background checks, probity checks, psychometrics and audit/document governance.
• Works within defined templates, processes and approval pathways.
• Makes day-to-day coordination decisions on scheduling, drafting documents to template, follow-ups and workflow tracking.
• Escalates exceptions, delays, risks, or non-standard requests (e.g., probity issues, contract variations, sensitive candidate matters) to the Talent Manager for decision.
• Full-time positions available and can start ASAP
• Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City
• Amenable to work in any shift

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