Job Details

Talent Coordinator

Manage recruitment admin, scheduling, offers, onboarding, and records to keep our hiring process running smoothly. Apply now at OBP and join our team!

Job Summary

Responsibilities

Salary : 35,000 - 40,000

Recruitment Coordination & Administration

• Provide recruitment administration support from role set-up through to placement and close-out.
• Create and maintain roles, candidate records and recruitment activity in JobAdder, ensuring accuracy, consistency and timely updates.
• Support job advertising processes, coordinating postings across agreed channels.
• Prepare candidate-facing materials (e.g., Candidate Guides) and internal documentation (e.g., candidate summaries)
• Coordinate interview scheduling and candidate communications, ensuring an organised and professional experience for candidates and stakeholders.
• Support proactive sourcing activities by assisting with market maps and talent pools (including Excel templates and LinkedIn Recruiter).
• Conduct required screening checks aligned to process (e.g., social media checks for later-stage candidates), escalating any concerns appropriately.
• Support internal and external recruitment communications (e.g., weekly vacancy updates, tiles/graphics as requested).
• Monitor and diarise time-sensitive items where required (e.g., visa-related reminders).

Offers, Onboarding & Employee Lifecycle Support

• Prepare offer documentation to draft stage, including Employment Contract Request Forms, Employment Agreements and New Employee Forms.
• Coordinate pre-employment checks (including probity checks and assessments), tracking progress, following up delays and escalating issues.
• Coordinate onboarding workflows using the New Starter Checklist, ensuring stakeholders are notified and actions are completed.
• Maintain employee file documentation
• Coordinate administration requirements for offshore staff onboarding and IT inductions in liaison with Operations and relevant departments.
• Support administration of temporary assignments, ensuring records and internal reporting are updated appropriately.

Systems, Documentation & Reporting

• Support reporting requirements including preparation of the Monthly Board Report and other recruitment activity summaries as requested.
• Support data hygiene and quality control within JobAdder (statuses, notes, tags and filing).
• Provide general system support and act as a point of coordination for JobAdder process adherence, escalating technical issues where required.
• Maintain recruitment collateral and template libraries (ads, candidate summaries, interview guides, PDs, offer letters, tiles/graphics).

Candidate Care & Relationship Maintenance

• Support candidate care practices, including maintaining warm candidate relationships through periodic communications to suitable candidates, as directed.

Compliance & Audit Readiness

• Ensure recruitment and onboarding records are complete, compliant and auditready, including approvals, advertisements, candidate notes, screening outcomes, contracts and filing.

 

Requirements

 

• With atleast 2 years experience as Talent Coordinator
• Strong working knowledge of ATS workflows (JobAdder experience highly regarded) and confidence with document management and filing standards.
• Demonstrated experience in a People & Culture coordination, recruitment coordination, or high-volume administration role (professional services environment preferred).
• Intermediate MS Office skills (Word, Excel, Outlook, Teams) including using templates and producing clean, consistent documents.
• Experience coordinating multiple stakeholders across scheduling, onboarding and documentation workflows.
• Experience with LinkedIn Recruiter (talent pools, basic market mapping).
• Exposure to background checks, probity checks, psychometrics and audit/document governance.
• Works within defined templates, processes and approval pathways.
• Makes day-to-day coordination decisions on scheduling, drafting documents to template, follow-ups and workflow tracking.
• Escalates exceptions, delays, risks, or non-standard requests (e.g., probity issues, contract variations, sensitive candidate matters) to the Talent Manager for decision.
• Full-time positions available and can start ASAP
• Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City
• Amenable to work in any shift